Step By Step Office Moving Checklist For A Stress Free Move In Houston

Step By Step Office Moving Checklist For A Stress Free Move In Houston: With all the complexity that an office move brings, it is necessary to manage large tasks into more manageable blocks.
Based on an ideal timeline of six months, here is an office move checklist detailing many important duties and considerations to make your office move as hassle-free as possible.

No doubt, you will not time to do even half the things listed on this office move checklist. This is why Cubicle World stands ready to help you with any and all line items listed below.

Three to six months before the move.
Find an appropriate new location for your business.
Hold a staff meeting regarding the office move.
Discuss the location of the new office and circumstances regarding parking and building access during the move.
Determine move date and build a time-frame and master schedule for the move.
Determine the scope of the office move.
Identify resources at your disposal for the move.
Establish a preliminary budget for moving.
Appoint a moving committee with various qualified staff representing various aspects and responsibilities of the moving process.
Determine who does what in each department of the moving process, and when.
Determine who is in charge of packing communal-space items and also belongings on behalf of absent coworkers.
Explain the importance of communication and coordination among all team members and the recognition of individuals’ responsibilities with a focus on efficiency.
Set how often staff will meet regarding the moving plan.
Discuss layout of the new office space based on actual measurements from a visit.
Determine what area of the new office space will be used for what.
Create a labeling system that links departments and items to locations in the new office, as well as assigns personal belongings to each staff member (using colors, numbers, letters, etc.).
Determine professional office-moving company and third-party move management consultant.
Arrange for any necessary interviews.
Collect estimates.
Request proof of insurance coverage.
Determine need for an interior designer.
Notify current landlord and/or building manager.
Create a list of people who need a change of address from you. This includes vendors, clients, suppliers, banks, creditors, the IRS, your insurance carrier, the Secretary of State, the Employment Development Department, and the Franchise Tax Board.
File a change of address with all necessary contacts and online or printed publicity media.
Ensure lists of employees, clients, and service providers are up-to-date.
Select a furniture company and consult with them regarding any new furniture which may be needed.
Create a list of existing furniture in the current office.
Determine what stays and what goes.
Determine what items that are staying are non-essential.
Determine what items that are going can be donated, sent to the landfill, or otherwise properly disposed of.
Determine proper locations for signage at the new location.
Hire a vendor to plan, get approval for, and install new signage.
Determine if any equipment requires moving through specialized or approved.
Conceive of a file mapping plan that all staff can follow.
Consider deciding on a date for a potential office-warming party.
Schedule elevator service in both locations.
Arrange for the continued operation of air conditions in both locations during move days.
Prepare for the possibility of damage of more valuable items, such as artwork and expensive electronics.
Obtain additional insurance.
Take photographs and other necessary documentation.
Arrange a tour of the new office space, taking not of any light bulbs, leaks, and other damage that must. be repaired before move-in.
Arrange for the distribution of pertinent access passes for key staff in the new office, including keys, tags, and parking permits.
Schedule dates for disassembling and reassembling office furniture.
Order and procure long-lead IT items, telephone/network circuits, and data/specialty circuits.
Order phone lines where they may be needed.
Confirm or change your long-distance carrier.
Plan phone and computer system design.
Arrange any possible storage facilities that may be required.
Schedule a cut-over date for your telecommunications/data provider.
Collaborate with IT to incorporate their needs into the move plan.
Determine what tech services will be required on the day of the move.
Coordinate moving of servers with IT.
Check existing lease for any necessary restoration work to return current space to the landlord.